Privacy
Privacy Policy
How we collect, use and protect the personal details you share with us.
Last updated: 5 November 2026
1. Who we are
St. Mary's Pre-University College, Chikkamagaluru ("the college", "we") runs saintmarys.in. The college is managed by the Holy Spirit Educational and Charitable Trust. Under the Digital Personal Data Protection Act, 2023, the college is the Data Fiduciary for the personal data described here: we decide why and how it is used.
- Address: #125/2, 125/4, Shiragunda, Mugthihalli Post, Chikkamagaluru – 577133
- College Office: +91 63605 39736
- Email: stmaryspuckm@gmail.com
This policy covers personal data collected through saintmarys.in and the admission enquiries made through it.
2. What we collect
We collect only what you type into our forms or send us, plus basic technical data from your visit.
| Where | What we collect | Required? |
|---|---|---|
| Admission enquiry form (Home, Admission and Contact pages) | Student name, parent name, phone number | Yes |
| Admission enquiry form | Email address, programme, combination, message | No |
| Admission enquiry form | Your consent tick | Yes |
| Admission enquiry form | Your IP address, held for 10 minutes to block repeated automated submissions | Automatic |
| MATS Scholarship Test registration (a Google Form) | Student name, school studied, phone number, board, preferred stream | Yes |
| Phone, WhatsApp or email to the college | Whatever you choose to send us | Your choice |
| Every page visit | Pages viewed, device and browser type, approximate location, through Google Analytics cookies | Automatic |
We do not ask for Aadhaar numbers, caste or income details, or any payment details on the website.
3. Why we use it
We use your details only to answer your enquiry and run admissions, and only with your consent.
- Enquiry details: to call or message you about admission, give you an enquiry reference number, and guide you through the admission process.
- IP address: to stop automated or repeated submissions of the enquiry form.
- MATS registration: to arrange the test, pickup and lunch, and to consider scholarships.
- Analytics: to see which pages are used, so we can improve the website.
The lawful basis is your consent, given by ticking the box on the enquiry form. We do not sell your data or use it for advertising. We do not use it for any other purpose without asking you again.
4. Students under 18
Most of our applicants are under 18, so we treat enquiries as coming from a parent or guardian. The enquiry form asks for the parent's name and phone number, and the consent box must be ticked by a parent or guardian, or with their permission. We follow the DPDP Act's rule that a child's data needs a parent's or lawful guardian's consent.
We do not use children's data for targeted advertising, and we do not process it in any way likely to harm a child's well-being. If we learn that a student sent an enquiry without a parent's or guardian's consent, we will contact the parent or delete the enquiry.
5. Who we share it with
We never sell personal data. Inside the college, enquiry details are seen only by the admissions staff who follow them up. Outside the college, only these service providers handle data for us:
| Provider | What they handle | Why |
|---|---|---|
| Our web hosting provider | Everything submitted through the website | To run the website and store enquiries |
| OneCity Technologies | Website data, when maintaining the site | Website development and support |
| Google (Forms) | MATS registration answers | To run MATS registration |
| Google (Analytics) | Visit data from cookies | To measure website use |
| Google (Maps) | Your visit to the embedded map | To show our location |
| WhatsApp (Meta) | Messages you send us on WhatsApp | To reply to you |
Some of these providers may store data outside India. We will also share data when the law requires it, for example with a court or a government authority.
6. How long we keep it
We keep personal data only as long as we need it, then delete it.
| Data | Kept for |
|---|---|
| Enquiry that leads to admission | Becomes part of the student's admission record and is kept with the college's student records |
| Enquiry that does not lead to admission | 12 months after that admission year closes |
| IP address used to block repeat submissions | 10 minutes |
| MATS registration answers | 12 months after the test, or with the admission record if the student joins |
| Google Analytics data | No longer than 14 months |
If you withdraw consent or ask us to delete your data, we delete it sooner, unless the law requires us to keep it.
7. Your rights
You, or the parent or guardian acting for a student under 18, can ask us at any time to:
- See your data: a summary of what we hold about you and who we have shared it with.
- Correct or update it: if anything is wrong or out of date.
- Delete it: once it is no longer needed, unless the law requires us to keep it.
- Withdraw consent: we stop using your data from then on. Withdrawing is as easy as giving consent: call or email the College Office.
- Nominate someone: to exercise these rights for you if you die or become unable to.
To use any of these rights, contact the Grievance Officer below. We may ask you to confirm who you are before we act.
8. Grievance Officer and complaints
Questions, requests and complaints about your personal data go to our Grievance Officer:
- Grievance Officer: The Principal, St. Mary's Pre-University College
- Email: stmaryspuckm@gmail.com
- Phone: +91 63605 39736 (College Office)
- Post: St. Mary's Pre-University College, #125/2, 125/4, Shiragunda, Mugthihalli Post, Chikkamagaluru – 577133
We will acknowledge your request and reply within 30 days. If you are not satisfied with our reply, you can complain to the Data Protection Board of India.
9. Cookies and third-party content
The website sets two cookies of its own, both needed for it to work, and Google Analytics sets its own cookies.
| Cookie | Set by | Purpose | Lasts |
|---|---|---|---|
| st-marys-pu-college-session | saintmarys.in | Keeps the enquiry form working between pages | 2 hours |
| XSRF-TOKEN | saintmarys.in | Protects the form against forged submissions | 2 hours |
| _ga, _ga_* | Google Analytics | Counts visits and pages viewed | Up to 2 years |
The embedded Google map and links to WhatsApp, Facebook, Instagram and YouTube are run by those companies under their own privacy policies. You can block or delete cookies in your browser settings; the enquiry form needs the two saintmarys.in cookies to submit.
10. Security and changes to this policy
The website uses HTTPS, enquiry records are reachable only by signed-in college staff, and the form blocks repeated automated submissions. If a breach affects your data, we will tell you and the Data Protection Board as the law requires.
We will update this policy when what we collect or how we use it changes, and show the date of the latest version at the top of this page.